---
title: Uploading invoices manually
description: "Certain types of purchases are pre-approved, these include virtual cards, subscriptions and Purchase Orders (POs). If a purchase was pre-approved, you can manually upload the invoice as follows:  If n"
---

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1. [Yordex Help Centre](https://help.yordex.com/?hsLang=en)
2. [Invoices](https://help.yordex.com/invoices?hsLang=en)
3. [Submitting Invoices](https://help.yordex.com/invoices?hsLang=en#submitting-invoices)

# Uploading invoices manually

### Invoices for pre-approved purchases (virtual cards, subscriptions and POs)

Certain types of purchases are pre-approved, these include [virtual cards](https://help.yordex.com/add-a-multi-use-virtual-card?hsLang=en), [subscriptions](https://help.yordex.com/how-to-switch-a-subscription-to-yordex?hsLang=en) and [Purchase Orders (POs)](https://help.yordex.com/approving-a-virtual-card-subscription-or-purchase-order?hsLang=en).

If a purchase was pre-approved, you can manually upload the invoice as follows:

- In the Yordex interface, go to the **\["[Spend](https://spend.app.yordex.com/spend)"\]** page.
- Find the order you want to attach the invoice to and click on it.
- Under 'Documents', click **\["+ Add receipt "\].**
- If the order is in a 'awaiting approval' state then you will also be asked to add the invoice number and invoice date.

![Screenshot 2023-02-20 at 16.48.21](https://help.yordex.com/hs-fs/hubfs/Screenshot%202023-02-20%20at%2016.48.21.png?width=601&height=489&name=Screenshot%202023-02-20%20at%2016.48.21.png)

- In case of subscriptions, you will also need to confirm how much the invoice you are uploading accounts for.

### Invoices not pre-approved

If no purchase was pre-approved for the invoice and it will be paid by bank transfer, you will have to create a the purchase order manually and upload the invoice there. To do so, follow these steps: 

- In the Yordex interface, go to the **\["[Spend](https://spend.app.yordex.com/spend)"\]** page.
- Click on **\["+ New Spend"\]** and select **\["Out of pocket expense"\].**
- Upload the invoice by clicking **\["+ Upload file"\].**  
  ![](https://help.yordex.com/hs-fs/hubfs/undefined-Feb-20-2023-04-39-02-9993-PM.png?width=548&height=169&name=undefined-Feb-20-2023-04-39-02-9993-PM.png)

- Complete the rest of the form and when you're ready, click on **\["Submit"\]**. You can also "Save as Draft" to complete it later.

 Once you have submitted your order, you may have to wait for an approval from someone else in your company.

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