Every purchase order in Yordex, whether linked to a virtual card or not, has payment events. These payment events help to keep track of invoices, when the payment is due and if the goods (or services) have been received.
An easy way to think about payment events is that each payment event should link to an invoice as each event relates to a payment and receipt of goods. A purchase order can have many payment events.
Payment Events Overview
All purchase orders start with only one payment event that records the total sum of the order. If the order is not recurring and the goods are all received at once, then the purchase order will only ever need one payment event.
However, multiple payment events are created in the following circumstances.
For non-recurring, non-Yordex card Purchase Orders:
If the goods have not been received at the same time the payment event can be split by clicking 'Partially Recieve'. This allows you to enter the amount received until now and will create a second event with the amount to be paid as the remaining amount yet to be received.
For recurring, non-Yordex card Purchase Orders:
Every time you add an invoice to the payment event it will create a new one containing the remaining total amount to be paid.
For Yordex card Purchase Orders:
Every time a payment is made on the virtual card a payment event will be created against that purchase order.
Payment Event Statuses
All payment events have one of the six statues below, these are explained in more detail here.
- Not Started
- For Confirmation
- Waiting for Invoice
- Payment Due
- Payment Overdue