This article describes what fields in Yordex are mapped to what fields in Xero when we automatically sync with Xero.
| Yordex Field | How it is synced in Xero |
| Supplier | We will send the supplier name to Xero. For expenses, the supplier is the name of the user who made the expense. When first connecting to Xero we will pull in all Xero Contacts to Yordex. If a Contact was first created in Yordex, we will create it in Xero at the time we sync transactions |
| Date (Expenses) Payment Due Date (Purchases) | This will be booked as the "Due Date" in Xero. For Manually Reconciled card expenses (see this article), this is the Date of the Bank Transaction |
| Receipt Date (Purchases) | This will be booked as the "Date" in Xero. It is the date that the expense or purchase will be included in the Profit and Loss statement. Expenses do not have this field so for expenses the Date in Xero will always be the same as the Due Date. |
| Line Items | These will be booked in Xero. For expenses, the "Description" of the line item will be what you see on your bank account statement. The next three fields below (Amount, Cost Allocation, Taxes) will be booked in Xero at line item level. |
| Amount | We will sync the amount that was paid (for Yordex card transactions) or that is due to be paid (for all other transactions) |
| Cost Allocation | We will sync the Yordex cost allocation as the "Account" and "Tracking Categories" in Xero. How to set up cost allocations in Yordex is described in this article |
| Taxes | We will sync the VAT with Xero using Xero tax types. You can map Yordex VAT percentages to Xero tax types on this page. |
| Receipts and Invoices | Receipts and invoices will be sent to Xero. For Manually Reconciled card expenses (see this article), Xero unfortunately does not allow us to send the receipt. |
| Tracking Code | Tracking Codes will only be synced if you have set up cost allocation groupings in Yordex,this article explains how to do so. For example, if you have allocated an expense to the "Department" "Marketing", we will send it to Xero with tracking category name "Department" and category option "Marketing". If that tracking code has not been set up in your Xero account, the expense or purchase will still be synced, but no tracking code will be recorded. |
| Back Link | You will be able to go back from Xero to Yordex to see the original expense or purchase by clicking on "Go to Yordex-Ltd" in the top left of the Bill page in Xero |
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